Donation Thank You Letters

When planning a fundraiser that involves asking for donations keep this in mind: There are three separate donation letters involved with this process. The donation thank you letter examples on this site will cover all three situations. When soliciting donations for special non-profit events and fundraisers such as charity golf events, silent auctions, spaghetti feeds, pancake breakfasts, fall carnivals, cheerleaders, football teams, marching bands, swim teams and others, it’s important to send a well-crafted letter that uses both facts and emotions to effectively connect with potential supporters. Whether you pick up a donation in person, or the items or funds are dropped off or received by mail, you should immediately provide the donor with an official donation letter, preferably printed out on your organization’s letterhead, than includes your non-profit Tax ID Number. This letter of acknowledgement is very important! For your supporters it’s a donation receipt, and is required by the IRS in order for them to write off their donation.

Sample Donation Letter | Thank You For Your Donation

After the event it’s appropriate to follow-up with a thank-you card to let your sponsors know how things went. Good communication and showing appreciation will build a strong relationship with your supporters. It will also create a feeling of trust. This is very important, especially if you plan to contact them again in the future to ask for another donation. Each year businesses have a finite amount of funds dedicated for donations. Businesses receive donation requests all year long and it’s not feasible for them to fulfill all of these requests. Whenever possible, reach out to potential supporters within the first quarter of the year to request a donation. Many good luck wishes are sent your way for a successful fundraiser!

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Sample Donation Letter for Non-Profit Organizations

This page contains examples for the three fundraising letters you’ll need when soliciting donations, providing a receipt to donors, and following up with your supporters after your fundraising event. The example donation letters below are designed to provide you with writing inspiration. Craft each donation letter in your own words with professionalism and care. Include important details that present your organization in a wonderful bright light. Use wording that will capture their attention and draw them in. Give them strong reasons to make a donation and support your cause! If you’ve found this site helpful, please pin an image to Pinterest, and share this resource with your friends on Facebook and Twitter.

Donation Thank You Card

Three #DONATION LETTERS you need when fundraising for a non-profit organization, #PTA or #PTO. Click To Tweet

Donation Letter Used for Initial Outreach

Dear _______________,

Fork It Forward is a unique non-profit organization that works in conjunction with other local charities to provide food bundles and Sunday lunch to individuals and families who live below the poverty line. Donations made by philanthropic individuals and caring businesses allow us to serve hungry people in our community. Without these important funds we would not exist. Every week our wonderful team of volunteers works hard to secure food donations from around the county. This past year we’ve seen a marked increase in the number of individuals and families who are in desperate need of need basic food items. Many have come to rely on our Sunday food distribution program to supplement their family’s meager food inventory, or as their primary resource for food products.

We hope you’ll consider making a donation to Fork It Forward. You’ll be helping members of our community who live with the harsh reality of food insecurity every single day. For your convenience, donations can be made using the enclosed pre-stamped envelope. If you would prefer that a member of our team pick up your donation in person, just let us know and we will more than happy to do that. Other items we need year round include metro/bus passes, flats of water bottles, large grocery bags, and Ziplocks in all sizes (sandwich, snack and gallon size).

Thank you so much for opening your heart and wallet. Your donation will help us provide basic food staples and Sunday lunch to those who need it most.

Sincerely,

(YOUR NAME HERE)


Donation Letter with Your Group’s Tax ID Number

Dear _______________,

Our entire staff at Fork It Forward thanks you for your kind donation of $300.00 toward the Silent Auction component of our charity golf tournament scheduled for Sunday, November 20, 2016. Hunger in the United States affects millions of Americans. Food insecurity continues to be an under-addressed social problem that needs real solutions. It’s because of thoughtful, supportive businesses like yours that we have been able to serve hungry individuals and families in our local community. Most are either homeless or live below the poverty line. Our goal is to work alongside other local charities to provide meals to those who don’t have an adequate food supply to meet their basic human needs.

Your donation to our 501(c) non-profit organization is tax deductible. Please keep this donation letter for your tax records. For donations of $250 or more, the IRS no longer accepts cancelled checks as proof of donations made. You must retain this written acknowledgement. Our Tax ID Number is _______________.

Thank you again for your charitable donation. It means the world to us. We wish you and your business continued growth and prosperity in the months and years ahead.

Sincerely,

(YOUR NAME HERE)


Donation Thank You Card

Donation Letter Update After Fundraising Event

Dear _______________,

We at Fork It Forward are grateful for your support of our community-based food program. You helped us make our important November fundraiser a smashing success! Because of your generosity we were able to raise $550,000 between the Silent Auction and Golf Tournament components of our fundraising event. Hungry individuals and families in our community will now have greater access to food staples during our Sunday food distribution program. Additionally, starting in January we will be expanding our lunch program to twice weekly, with a meal available on both Sundays and Wednesdays at noon. If any of your employees are interested in volunteering at our facility to serve lunch or distribute food bundles on Sundays, please have them contact me directly. Thank you again for your kindness and friendship.

Warmly,

(YOUR NAME HERE)

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Letter to Secure Donations for Non-Profit Organizations

This trio of donation letters covers the three stages of communication with your supporters: initial fundraising outreach, donation letter with Tax ID Number provided upon receipt of donation, and a follow-up letter after the fundraising event has concluded. These sample donation letters for non-profit organizations will give you a good idea of what to write at each step of the fundraising process. We hope you’ll spread the kindness by pinning the image below to Pinterest or by sharing this resource on Facebook or Twitter. We’d love for others to find and use this valuable resource. In advance, thanks so much for sharing!

Donation Thank You Card


Donation Letter to Potential Donors

Dear _______________,

Apple Youth Group is a non-profit organization that serves at-risk youth in our community. As our programs are not subsidized by the state or local government, we completely rely on donations received from benevolent community members and businesses. By keeping troubled youth off the streets we make our neighborhoods safer for everyone. We provide a structured supportive environment for young people that includes a healthy meal and/or snack, after-school tutoring and homework assistance, and organized sports programs for all age levels. Throughout the year we also host special events aimed at improving self-esteem and assisting older teens with finding part-time employment and/or opportunities to volunteer in our community. At these events we have speakers from various government agencies such as assembly men and women, our city’s mayor, sports figures, and other inspiring individuals.

We invite you to take part in supporting Apple Youth Group by making a monetary donation. All amounts great and small are greatly appreciated! We have five levels of sponsorship:

Diamond
$3000 and above
Thank you gift: A ceramic tile with your business logo will be installed on the south wall of our building + gifts below
Platinum
$2000 – $2999
Thank you gift: Your business name will be included on a special sponsors’ page on our website + gifts below
Gold
$1000-$1999
Thank you gift: Your business name will appear on a large banner posted at the entrance to our facility + gifts below
Silver
$100-$999
Thank you gift: A special Red Apple Youth Group T-shirt + bumper sticker
Bronze
$25-$99
Thank you gift: An Apple Youth Group bumper sticker showing your support

All donations made to our 501(c) non-profit organization are tax deductible. Upon receipt of your donation we will provide you with a letter of receipt that includes our Tax ID number.

Thank you so much for considering becoming a valued sponsor of Apple Youth Group. Over the past five years our programs have served over 3,000 youth. We’ve become an important asset in our community, and with your help we hope to continue to serve at-risk youth for decades to come.

Sincerely,

(YOUR NAME HERE)


Donation Letter with non-profit Tax ID Number

Dear _______________,

Thank you for your contribution of $_______________ to Apple Youth Group’s fundraising drive. We greatly appreciate your generosity and support. Your donation will go directly towards assisting at-risk youth in our community. The funds will be used to purchase sports equipment, academic workbooks, tutoring supplies, as well as meals and snacks for the youth that take part in our special after-school programs. Our organization’s multi-pronged goal is to help keep troubled youth off the streets, help them achieve academic success and job readiness, improve their self-esteem, and assist them with successfully transitioning into adulthood.

Your charitable gift to our 501(c) non-profit organization is tax deductible. Our Tax ID Number is _______________. The IRS requires that you retain this letter as a written acknowledgement of your donation.

On behalf of Apple Youth Group’s board of directors and volunteer staff, we humbly thank you for your support. It’s incredible businesses like yours that make a huge positive impact in our community. By believing in the great potential of our youth, and by offering a hand to lift them up, together we will improve both their lives and our own.

With warmest regards,

(YOUR NAME HERE)


Donation Letter Follow-up After Fundraising Event

Dear _______________,

Thank you so much for the support you’ve given to Apple Youth Group this year. We wanted to touch bases with you again to give you a little update. Because of your kindness and the incredible support of businesses and individuals in our community our fundraising drive was a huge success! We were able to meet and exceed our fundraising goal of $150,000. Our first order for new sports equipment from a local vendor has been placed, and we were able to purchase consumable learning materials for the kids at a fantastic discount from a school supply store in our community. With the funds raised we are now able to provide healthier meals and snacks for the at-risk youth enrolled in our after-school programs.

Thank you for being an important part of our success. Our hearts are filled with happiness and hope for the future. We invite you to stop by our facility at any time for a visit and to see your donation in action!

Thanks a million,

(YOUR NAME HERE)

Letter to Secure Donations for Non-Profit Organizations