When planning a fundraiser that involves asking for donations keep this in mind: There are three separate donation letters involved with this process. The donation thank you letter examples on this site will cover all three situations.
When soliciting donations for special non-profit events and fundraisers such as charity golf events, silent auctions, spaghetti feeds, pancake breakfasts, fall carnivals, cheerleaders, football teams, marching bands, swim teams and others, it’s important to send a well-crafted letter that uses both facts and emotions to effectively connect with potential supporters.
Whether you pick up a donation in person, or the items or funds are dropped off or received by mail, you should immediately provide the donor with an official donation letter, preferably printed out on your organization’s letterhead, than includes your non-profit Tax ID Number. This letter of acknowledgement is very important! For your supporters it’s a donation receipt, and is required by the IRS in order for them to write off their donation.
After the event it’s appropriate to follow-up with a thank-you card to let your sponsors know how things went. Good communication and showing appreciation will build a strong relationship with your supporters. It will also create a feeling of trust. This is very important, especially if you plan to contact them again in the future to ask for another donation.
Each year businesses have a finite amount of funds dedicated for donations. Businesses receive donation requests all year long and it’s not feasible for them to fulfill all of these requests. Whenever possible, reach out to potential supporters within the first quarter of the year to request a donation.
Many good luck wishes are sent your way for a successful fundraiser!
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This page contains examples for the three fundraising letters you’ll need when soliciting donations, providing a receipt to donors, and following up with your supporters after your fundraising event. The example donation letters below are designed to provide you with writing inspiration. Craft each donation letter in your own words with professionalism and care. Include … Read more
This trio of donation letters covers the three stages of communication with your supporters: initial fundraising outreach, donation letter with Tax ID Number provided upon receipt of donation, and a follow-up letter after the fundraising event has concluded. These sample donation letters for non-profit organizations will give you a good idea of what to write … Read more