Letter to Secure Donations for Non-Profit Organizations

This trio of donation letters covers the three stages of communication with your supporters: initial fundraising outreach, donation letter with Tax ID Number provided upon receipt of donation, and a follow-up letter after the fundraising event has concluded. These sample donation letters for non-profit organizations will give you a good idea of what to write at each step of the fundraising process. We hope you’ll spread the kindness by pinning the image below to Pinterest or by sharing this resource on Facebook or Twitter. We’d love for others to find and use this valuable resource. In advance, thanks so much for sharing!

Donation Thank You Card

Donation Letter to Potential Donors

Dear _______________,

Apple Youth Group is a non-profit organization that serves at-risk youth in our community. As our programs are not subsidized by the state or local government, we completely rely on donations received from benevolent community members and businesses. By keeping troubled youth off the streets we make our neighborhoods safer for everyone. We provide a structured supportive environment for young people that includes a healthy meal and/or snack, after-school tutoring and homework assistance, and organized sports programs for all age levels. Throughout the year we also host special events aimed at improving self-esteem and assisting older teens with finding part-time employment and/or opportunities to volunteer in our community. At these events we have speakers from various government agencies such as assembly men and women, our city’s mayor, sports figures, and other inspiring individuals.

We invite you to take part in supporting Apple Youth Group by making a monetary donation. All amounts great and small are greatly appreciated! We have five levels of sponsorship:

$3000 and above
Thank you gift: A ceramic tile with your business logo will be installed on the south wall of our building + gifts below
$2000 – $2999
Thank you gift: Your business name will be included on a special sponsors’ page on our website + gifts below
Thank you gift: Your business name will appear on a large banner posted at the entrance to our facility + gifts below
Thank you gift: A special Red Apple Youth Group T-shirt + bumper sticker
Thank you gift: An Apple Youth Group bumper sticker showing your support

All donations made to our 501(c) non-profit organization are tax deductible. Upon receipt of your donation we will provide you with a letter of receipt that includes our Tax ID number.

Thank you so much for considering becoming a valued sponsor of Apple Youth Group. Over the past five years our programs have served over 3,000 youth. We’ve become an important asset in our community, and with your help we hope to continue to serve at-risk youth for decades to come.



Donation Letter with non-profit Tax ID Number

Dear _______________,

Thank you for your contribution of $_______________ to Apple Youth Group’s fundraising drive. We greatly appreciate your generosity and support. Your donation will go directly towards assisting at-risk youth in our community. The funds will be used to purchase sports equipment, academic workbooks, tutoring supplies, as well as meals and snacks for the youth that take part in our special after-school programs. Our organization’s multi-pronged goal is to help keep troubled youth off the streets, help them achieve academic success and job readiness, improve their self-esteem, and assist them with successfully transitioning into adulthood.

Your charitable gift to our 501(c) non-profit organization is tax deductible. Our Tax ID Number is _______________. The IRS requires that you retain this letter as a written acknowledgement of your donation.

On behalf of Apple Youth Group’s board of directors and volunteer staff, we humbly thank you for your support. It’s incredible businesses like yours that make a huge positive impact in our community. By believing in the great potential of our youth, and by offering a hand to lift them up, together we will improve both their lives and our own.

With warmest regards,


Donation Letter Follow-up After Fundraising Event

Dear _______________,

Thank you so much for the support you’ve given to Apple Youth Group this year. We wanted to touch bases with you again to give you a little update. Because of your kindness and the incredible support of businesses and individuals in our community our fundraising drive was a huge success! We were able to meet and exceed our fundraising goal of $150,000. Our first order for new sports equipment from a local vendor has been placed, and we were able to purchase consumable learning materials for the kids at a fantastic discount from a school supply store in our community. With the funds raised we are now able to provide healthier meals and snacks for the at-risk youth enrolled in our after-school programs.

Thank you for being an important part of our success. Our hearts are filled with happiness and hope for the future. We invite you to stop by our facility at any time for a visit and to see your donation in action!

Thanks a million,